Top 6 Employee Onboarding Tools For Employees In 2024

Giving a new hire a great onboarding experience improves employee retention, engagement, and productivity.

In fact, an unenjoyable employee onboarding process leads to many employees declining job roles even before their first day.

Look no further!

By using smart employee onboarding tools whenever it makes sense, this article introduces you to 6 best user onboarding tools that will take your onboarding game to the next level.

Get ready to turbocharge your onboarding process.

⚙️ The power of onboarding tools and why you need them

Onboarding tools are the secret weapons that revolutionize the onboarding experience for new hires and admins.

Their primary mission?

To ensure a smooth transition and help new employees settle into the workplace with ease. Here's a glimpse of the main activities onboarding tools can efortlessly handle:

• facilitate,
• enrich,
• or automate

The purpose: Helping new employees settle into the workplace. 

Main activities they can do include things like

• Surveying new hires to receive feedback and improve the process
• Giving tasks to various stakeholders and tracking completion
• Automating the send out of emails, rich learning content, or social introductions
• Scheduling events like orientation, department intros .

Having a great onboarding process can improve your employee retention by 82% and their productivity by 70%.

🏆 6 Onboarding tools for effectively onboarding new hires

Every onboarding software for new employees has unique features that contribute to a successful onboarding. There are different categories of user onboarding tools. 

There are…

• Checklists
• Free tools
• Survey creation tools
• Video recording tools
• Specialized onboarding tools
• Integrated tools

1. Zavvy

Type: Holistic employee onboarding software

Look: Obviously, we're biased.

But if you're looking for a "complete" solution that ties all onboarding processes together while creating a standout and personalized onboarding experience, Zavvy is your choice.

Zavvy is an employee onboarding software that helps businesses and organizations carefully manage the growth path of their employees. It will be a great fit if you are looking for a complete employee onboarding experience that helps new hires get up to speed more quickly, save time yourself, and still deliver standout experiences with a nice user interface for your new hires.

Simply turn complex, repetitive processes into beautiful and rich experiences with Zavvy's automated employee onboarding process.

With the intuitive no-code workflow builder, Zavvy lets you set up complete workflows for your whole onboarding and automate them.

Zavvy also allows you to do the onboarding process on Slack. This allows you to create personalized onboarding experiences for new hires.

Features

Basically, you can run your complete onboarding journeys on autopilot.

That includes both tasks and more experiential elements.

A few examples:

• 🚀 Preboarding
• 🔀 Automated workflow management
• 📅 Automated event cheduling
• 👥 Buddy programs
• 💬 Connected with other tools (Slack, Teams, etc.)
• ❓ Feedback: surveys, and automatic review cycles for probation reviews
• 📊 Activity dashboards
• 🤖 Training programs with AI 
• 🕵️‍♀️ GDPR Compliant
• ⚙️ HRMS Integration (Personio, BambooHR, etc.)
• 🌱 Beyond Onboarding: Continuous Development and Training

➡️ To learn more, visit our onboarding product page or request a demo. We'd be happy to set up a free trial, as well.

Additionally with Zavvy AI, wave goodbye to the dry and uninspiring onboarding experiences of HRIS systems. No more endless emails and lackluster wikis! ‍

We understand that new hires need more than just a checklist of tasks to feel motivated and connected. Gone are the days of unstructured chaos. We provide the guidance, motivation, and human interaction they need to become productive and engaged members of your team. Let us transform your onboarding experience into an exciting and motivating adventure.

Pricing

Starting price is 4 Euros per employee and month.

2. Typeform

Type: Survey and Quiz builder

Typeform is a amazing simple form creation tool on the market tool if you're mainly looking to:

• Collect feedback across different stages during the onboarding journey.
• Create interactive quizzes so new hires can test their knowledge.

The design process is fast and easy without any coding. It allows you to customize almost every aspect of your onboarding process and workflow, which make Typeform a great choice of onboarding software for your business and needs.

Successful onboarding involves a lot of learning. Providing an opportunity to receive feedback from our new hires can help you improve the onboarding process, review the tools you use and incorporate other essential activities to strengthen your onboarding experience.

With Typeform, you can collect data anonymously. It allows you to receive personalized feedback from your employees to cater to individual needs while working seamlessly with new hires.

Typeform makes it easier for Human Resource Managers to collate data and observe important feedback about the employee onboarding process to provide you insights to make informed and data-driven decisions.

Features

• Unlimited forms & surveys
• Logic Jump feature
• Data Export options

Pricing 

Typeform has a free trial with limited features. 

• Basic plan (Create interactive forms that connect to your workflow) $25/month, 
• Plus plan (makes your forms more beautiful and on-brand) $50/month 
• Business plan (Analyze performance and do more with your data) $83/month.
• Yearly subscription saves up to 17%. 

3. Loom

Type: Tutorial video creator

Loom is an asynchronous video messaging tool that makes creating videos for your onboarding process a breeze. It allows you to easily record videos using a camera only, sharing your screen, or both.

You can use Loom to create pre-recorded videos on how to use your company's tech stack and communicate your organization's vision, culture, structure, and values. This way you won't have to give every new hire the same training over and over again. Loom is a great way to enhance the user onboarding process and a fun video onboarding tool.

Loom allows to automate some of the learning experiences can go a long way to save time and improve communication with remote workers, especially for companies with a limited HR team.

Features

• Custom branding
• Engagement Insights
• Calls-to-action
• Unlimited storage 
• Recording length up to 6 hours, HD recording, click emphasis, drawing tools, custom recording size, and more

Pricing

• Starter plan for new users is free
• Business plan (Advanced recording & analytics) - $8/month
• Enterprise (Advanced admin & security) - contact sales

4. Notion

Type: Wiki

Notion is a software program that can be a writing repository, task management software, a database, and so much more. In addition, you can connect related data to projects for easy referencing.

It allows you to share all information and guidelines needed for your onboarding process on one platform. It has an uncluttered design and a lightweight editor that lets new users focus on getting work done without interruptions.

If you're mainly looking for a place to easily document and share internal procedures and how tos - Notion may be the tool for you.

We especially like how collaborative it is: Working on documents together has never been easier which makes the user interact with others evenmore.

Features

• Unlimited pages & Blocks
• Infinite hierarchy - Pages within pages within pages
• Tables & databases - Markdown Support
• Drag & Drop 

Pricing

• Personal plan (For organizing every corner of your life)- free for individuals 
• Personal Pro plan (For power users who want to do even more) - $4/month billed annually and $5/month billed monthly. 
• Team plan (Collaborate with your entire team in one place)- $8per user / month billed annually and $10 billed monthly.

5. Eduflow

Type: Learning experience management

Eduflow is a learning experience management software that helps organizations create courses, manage learner engagement, create deadlines, and more within a unified platform. It allows you to customize course resources with text, videos, images, and other file uploads, all over Eduflow is a great learning experience tool with a nice user experience.

Eduflow automates essential parts of the learning process. This allows onboarding courses to run smoothly and effectively. You can use it to onboard your new employees, train existing ones, and other tools while you focus on your business. 

You can quickly create structured courses and keep track of the learning progress of your new hires. To create an interactive experience, you can add assignments, tasks, and quizzes to know how much your employees have learned and how you can help them learn better.

Features

• Reporting & Statistics
• Activity Dashboard
• Learning Management
• Reporting/Analytics
• Assessment Management
• Alerts/Notifications
• Third Party Integrations
• Progress Tracking

Pricing

• The free plan is perfect for small teams, and larger teams testing out Eduflow.
• Lite plan - $20)month 
• Pro plans- $120 / month)

6. BambooHR

Type: HRIS / Task-based onboarding tool

BambooHR, an HRIS tool utilized by companies, serves as an excellent HR onboarding software as it effectively handles the administrative aspects of HR.

It is helpful for things like hiring, onboarding, preparing, employee compensation / payroll.

If you're mainly looking to get rid of administrative tasks involved in onboarding (and you don't have an HRIS system yet), BambooHR might be a great fit.

Features - general

• Centralized employee database.
• Benefit and payroll administration.
• Employee and manager self-service.
• Global capabilities.
• Applicant tracking system.
• Time and attendance tracking.
• Document storage and management.
• eSignature.

Features - onboarding

• eSignature.
• Tasks
• Checklists
• Team introduction

Pricing

• Pricing starts at $99 per month for 12 employees. Each additional employee is $8.25 per month.

• To run payroll for your employees, you will need to pay an extra $75 per month for 10 employees. Each additional employee is $4.25 per month.

• Performance management and time tracking features are an additional $4.25 and $3.00 per employee per month, respectively.

📈 Take your people experience to the next level

‍

Research shows that having a great onboarding process can improve employee retention by 82% and productivity by 70%. Plus, employees with a successful onboarding experience are 18x more likely to feel committed to a company

Great onboarding tools…

• Help save time and resources required for the hiring process 
• Increase your company's productivity
• Help you quickly receive feedback on training and task given to employees
• Track and report activities within the organization
• Improve the workflow and organization of the onboarding process
• Help you build consistency in the onboarding process
• Close the knowledge gap among remote workers and increases their efficiency. 
• Bring coworkers together in one community 

The returns on investing in great user onboarding tools are both short-term and long-term. 

💡 Discover Storyblok's success story of saving 15+ hours per week while thriving as a fully remote team.

📊 Tips for enhancing employee onboarding

1. Use a checklist

Onboarding software helps you achieve those goals you have set and improves your organizational structure. 

A onboarding checklist is a step-by-step arrangement of the activities and procedures put together by managers to guide new hires through their onboarding process. It ensures an orderly learning and onboarding processes. 

It's your initial map of things that you wan to get done. Hence, it's where you lay out your ideal process.

You can check out our onboarding checklist to find constructive ideas.

2.  Optimize for experience, not only tasks

To truly make the onboarding experience meaningful for new hires, simply automating tasks or checklists won't cut it. What you need is a people-oriented and experience-driven approach. By providing new hires with the resources, information, and support they need right from the start, including during our preboarding phase, you'll make them feel like valued team members from day one.

It's all about setting the stage for a positive and inclusive onboarding journey!

3. Encourage feedback 

Give new employees an opportunity to share their thoughts with you. Receiving feedback allows you to provide personalized attention to your new hires. Remember, the goal is to make the feedback process enjoyable and encourage open communication. By creating these fun initiatives, you not only make new employees feel valued but also foster a positive work culture.

➡️ Successfully onboarding new hires requires a lot of work.

🚀 How does Zavvy create an exciting and motivating onboarding adventure?

Zavvy transforms the onboarding experience into an exciting and motivating adventure by combining technology and human touch. It goes beyond traditional onboarding methods by providing interactive content, gamification elements, and opportunities for new hires to connect with mentors and colleagues.

By infusing excitement and motivation into the onboarding journey, Zavvy AI ensures that new hires are inspired, energized, and ready to contribute to their team's success.

🪄 Supercharge your onboarding process with Zavvy! Say goodbye to manual tasks and hello to seamless automation. Get started with Zavvy today and transform your onboarding experience.

❓FAQs

🔄 What is a user onboarding flow?

You may wonder what an onboarding tool is and how it can benefit your organization. An onboarding tool is a custom software solution designed to facilitate the onboarding process for new hires. It offers features and functionalities to streamline and automate various aspects of onboarding, such as collecting employee information, assigning tasks, scheduling events, and providing learning content. In essence, it serves as a digital assistant that simplifies and enhances the onboarding experience for both HR professionals and new employees.

🤔 Why is a great onboarding experience important for new hires?

As an HR professional, you understand the significance of a great onboarding experience for boosting user adoption. When employees have a positive onboarding journey, they are more likely to embrace and adopt the organization's systems, processes, and culture, leading to increased productivity and overall success.

🚫 How can an unenjoyable onboarding process affect new hires?

An unenjoyable onboarding process can hinder user adoption. If the users have a negative experience during onboarding, they may become disengaged or frustrated, reducing their willingness to join the team.

Check our article on the 9 biggest onboarding challenges and how to overcome them.

💼 How can companies save money with onboarding tools?

By utilizing onboarding tools, companies can achieve cost savings through:

1. Streamlined Processes: Automation of administrative tasks reduces manual efforts and saves time for HR teams.
2. Increased Efficiency: Centralized platforms for document management, task tracking, and communication improve overall efficiency during onboarding.
3. Enhanced Engagement: Interactive onboarding tools create engaging experiences, leading to higher satisfaction and reduced attrition rates.
4. Remote Onboarding: Onboarding tools facilitate seamless virtual onboarding, eliminating the need for costly travel and physical materials.
5. Scalability: Onboarding tools can easily scale as the company grows, accommodating larger employee volumes without significant additional costs.

💰 By leveraging onboarding tools, companies can save costs, streamline processes, and create a positive onboarding experience for new hires.

⚙️ How can onboarding software improve the onboarding experience?

Onboarding software simplifies and automates key tasks involved in the onboarding process, such as collecting user information, providing guided tutorials, and tracking progress. This streamlines the onboarding experience, ensuring a consistent and personalized journey for each user. By utilizing onboarding software, companies can deliver a smooth and efficient onboarding process that sets the stage for long-term success.

💡 How long should employee onboarding typically last?

While most companies agree that it should be a minimum of three months, the optimal duration varies based on factors such as job role and company complexity. Customizing the onboarding process is crucial to provide clarity, support, and a smooth transition for new hires.

Dive deeper into this topic on our blog to gain valuable insights and optimize your employee onboarding process.

⚡ How can onboarding tools help new employees settle into the workplace?

Onboarding tools are designed to help new employees settle into the workplace smoothly. By facilitating, enriching, and automating various aspects of the onboarding process, these tools provide the necessary resources, support, and guidance for new hires. This contributes to their successful integration into the company culture, leading to improved employee retention and productivity.